Pub? Cafe? Diner? Restaurant? We usually go for pubs or cafes because of the ample seating and casual atmosphere. It’s how a sense of community builds up with your regular members. This is where the real one-on-one mingling happens, over drinks or food with everyone gathered around a table. If you’re hosting a more formal meetup, like a presentation or workshop, having a smaller get-together after the event is a nice way to relax and socialize. Pens & Paper for attendees to take notes. Projection Screen (although a blank wall works just fine). 
Kick it up a notch meetup portable#
(I like using a portable tote or filebox for this.) Otherwise, start putting together a “kit” for your meetups. If these supplies are available from your venue, take advantage of them. Projectors and projection screens are less common, as are extension cords. Basic furnishings (chairs and tables) are pretty standard for venues. Determine your equipment and supply requirements.Ĭreate a list of your necessities and nice-to-haves.
How do you get into the venue? What entrance? Any signage?ĥ. How do people get there by public transit?. Is there parking nearby? What’s the price?. What area of the town/city is the venue in? What’s the address?. This goes hand-in-hand with the venue requirements, but is a bit more flexible. Note the location and transportation options. Who is your primary contact? When can they be reached?Ĥ. Accessibility: Are there stairs? An elevator? Is there enough room for wheelchairs?. Are food and drink available? Can people bring their own?. What’s provided by the venue, if anything?. What equipment do you need? Chairs? Tables? A/V?. Bigger spaces cost money, and it’s not fair/feasible for the organizer to pay out of pocket. This is one reason why many larger meetups charge an RSVP fee. As your group grows, you’ll have a harder time finding appropriate locations. This can be a frustration for organizers. Classic example is a presentation + social (a few speakers followed by food and drink), or presentation + working session. Attendees bring their laptops and work on their projects. Working Sessions: Mix of a workshop and social. Notoriously difficult to execute in a short amount of time. Workshop: Mix of presentation with hands-on work. Presentation(s): Like a session at a conference, complete with speakers, slides, even panel discussions. Social: No agenda, just getting together for food or drink and friendly banter. We’ve typically fallen back to one of five types: Different topics will appeal to different kinds of members. The focal point of your meetup, the “hook” that draws people to the event. If you’re interested in starting a group of your own, I hope this’ll come in handy for you! 1. Here’s the process we go through for our local meetups. I stepped down from the lead organizer role in September, and am currently trying to put together some resources that other organizers can use. Organizing a meetup is a great way to contribute to WordPress without writing any code. The experience taught me something valuable: I became a co-organizer in 2011, and then took on the lead organizer role in 2013. That’s where I found WPToronto.Īt the time, it was a small, informal, back-of-the-pub group, but we grew in the following years. When I moved to Toronto in 2010, I went straight to to see if there were any groups in the city that could help me make some connections. Y’know, the real social: physically, in person, face-to-face. Meetups are a fabulous way to get out and be social.
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